What is a dematerialization platform used for?
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What is a dematerialization platform used for?

Digital transformation is an unavoidable phenomenon that affects all areas today, including document management. Companies are now faced with major challenges such as time optimization, cost reduction and data security. This is where the dematerialization platforms, real strategic tools for organizations. But what is their practical use?

The different facets of a dematerialization platform

Before seeing in detail the advantages offered by these platforms, it is first necessary to understand their general functioning.

Main role: digital conversion

The essential role of a dematerialization platform is to convert paper documents into digital data, in order to facilitate their management, processing and conservation. This operation can be carried out in particular via scanners or other scanning devices.

Automated document processing

Thanks to technologies such as automatic document reading (LAD) or optical character recognition (OCR), a dematerialization platform also makes it possible to automatically process the information contained in scanned documents. The textual content is then extracted and indexed, making classification and retrieval of information much more efficient.

Centralized data management

The extracted data can then be stored and consulted from a single interface, thus facilitating their management and sharing between the different employees of a company. This centralized management also allows better control of the security of access to sensitive data.

The benefits for organizations

Switching to a dematerialization platform offers several major advantages for companies, whatever their size or sector of activity:

  1. Increased efficiency: Automating processes related to document management allows you to spend less time on administrative tasks and more on activities with high added value for your business. You gain in productivity and competitiveness.
  2. Cost reduction : By removing the need to store and manage paper documents, you significantly reduce costs associated with physical storage, printing and shipping. In addition, automated information processing limits human errors and avoids problems of loss or duplication of data.
  3. Better security: The centralization and security of data provided by a dematerialization platform offers better protection against the risks of theft or leak of information. In addition, Cloud solutions guarantee the availability and backup of your data in the event of an incident.
  4. Regulatory conformity : Thanks to electronic archiving and access controls, a dematerialization platform helps you meet regulatory obligations in terms of data retention and security.

Adaptation to specific needs

Dematerialization platforms can be configured according to the specific needs of each company, in order to best respond to their different challenges.

Customizing interfaces

The user interface can be adapted according to your organization's preferences to provide an ergonomic and intuitive work environment. You can choose the level of detail of the views, the available functionalities or even the presentation of the data according to the role of each employee.

Scalable features

Dematerialization platforms generally offer modularity allowing the gradual addition of new functionalities according to the needs of your business. For example, you can integrate electronic document management (EDM), collaborative editing or complex business process monitoring (BPM) tools.

Collaboration with partners

Companies no longer operate only in an internal environment, but also in a context of close relationships with various partners: suppliers, customers, service providers, etc. Faced with this reality, a dematerialization platform allows you to optimize collaboration by offering specific functionalities.

Secure sharing space

A dematerialization platform can include a reserved space for sharing documents with your partners in a secure environment. This feature facilitates the exchange of information while ensuring that only authorized people have access to it.

Management of inter-organizational processes‍

Dematerialization platforms can also integrate collaborative business process management tools that involve several stakeholders external to your company. You therefore have the possibility to piloter and effectively monitor the execution of tasks and ensure that deadlines are met.

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