How to save email as PDF in Gmail
In this section:
How it works
Windows and Mac include a built-in PDF printer. Any files you send to this virtual printer for printing are converted to PDF, which is a portable format that preserves document formatting. These files will not be printed on physical paper unless you decide to print the PDF file from a real printer later.
How to save email as PDF on Windows
Since almost all web browsers support printing, you can use Chrome, Edge or Firefox to print your emails to PDF. To get started, open your favorite browser and visit the Gmail site. Next, sign in to your Gmail account if you haven't already.
Next, open the email you want to save as a PDF. In your email window, click on the three-dot menu in the upper right corner and select "Print".
In the “Print” window, click on the drop-down menu next to “Destination” and select “Save as PDF”. If necessary, configure other options such as layout and margins.
When you're ready, click "Save" to start creating your PDF.
After a while, you will see the registration dialog window. In this window, enter the name of your PDF in the "File name" field, choose a folder in which to save your PDF and click "Save".
Your email will now be saved as a PDF file in the folder you specified. Very easy. You can virtually "print" as many emails as you want this way.
How to Save Email as PDF on Mac
As with Windows, you can also use your browser's built-in PDF printer to save emails in the Gmail web client as PDF files on your Mac. To do this, open the Gmail site in your favorite web browser and log into your account.
Next, select the email you want to save as a PDF. In the email window, click on the three-dot menu in the upper right corner and select "Print".
Advice: If you click "Print" and see a pop-up blocker message in Firefox, click "Preferences" at the top of the Gmail window and select "Allow pop-ups for mail.google.com". Then click “Print” again.
In the print window, select “Save as PDF” from the “Destination” drop-down menu. Adjust other settings if desired. Then click on “Save”.
If you're using Safari, click the drop-down menu that says "PDF" at the bottom of the print window and select "Save as PDF."
In the save window that appears, enter a file name for your PDF in the box at the top. Next, choose a folder in which to save your PDF and click "Save". (The Backup window in Safari looks a bit different than the one shown below, but the window options are the same.)
And that's all! The PDF you saved will appear in the location you specified. Repeat this process as often as you want to print more emails to PDF.
